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Interests

  • Arts, Heritage and Culture

Activities

  • Administration and Office
  • Trusteeship, Committee Work

Who Are We?

The Shelley Memorial Project ( SMP ) is a Horsham-based group, run by volunteers who are enthusiastic about the arts and our cultural heritage. The SMP has been established to celebrate and promote the life and work of the great Romantic and radical poet, Percy Bysshe Shelley, Horsham's most famous citizen and one of West Sussex's most famous literary figures. The Project also highlights Shelley's connection with Horsham, the town most associated with his birthplace. We run poetry related events, have active social media and a website that promotes Shelley, our activities, local cultural events.

The Role

We are currently looking to increase the size of our organising committee. Since becoming a Community Interest Company a few years ago, the level of business admin has increased as we have to keep up with a number of regulatory submissions to Companies House and HMRC. We also need to ensure our own meetings and those with other organisations, such as the council, are properly recorded to keep us on track.

As we are a small volunteer-led group, there is not a huge amount of admin but enough for us to realise that we could do with some additional support with this on our committee.

Our committee work is flexible as we currently have a small team of 11. Some committee members hold specific roles and lead on these, but generally speaking we all work together to deliver our objectives. Delivering a successful project is very much a joint effort with everyone contributing to make it all work. This means that even if you have a specific role, there is always an opportunity to get involved in a range of activities.

What skills do I need?

  • Organisational and administrative skills
  • Able to keep records and files in order and manage diary dates
  • Agenda drafting and minute-taking
  • Able to record meeting outcomes clearly and efficiently and follow up with appropriate committee members on matters arising from meetings.
  • Able to complete short annual reports for submission to Companies House.

Interests

  • Arts, Heritage and Culture

Activities

  • Administration and Office
  • Trusteeship, Committee Work

Register your interest

Quick enquiry

Details

  • Accessibility
    Our monthly committee meetings take place via ZOOM to ensure that everyone can attend. Our events are organised with accessibility as a key consideration.
  • Age Restrictions
    We are looking for volunteers with a reasonable level of professional experience. WE don't therefore think the roles would be appropriate to anyone below working age.
  • DBS Check Required
    When working with children or vulnerable adults we always work with the organisation with primary safeguarding responsibility to ensure we act in accordance with their policies.
  • Equal Opportunities Policy
    We have an equal opportunities strategy
  • Expenses Reimbursed
    Although expenses are not usually incurred by individual committee members.
  • Health and Safety Policy
    We undertake risk assessments and all events and have relevant policies and insurance in place
  • Ongoing Support
    We work as a committee to support each role holder in their work and have access to training providers who can assist with skills development.
  • Suitable For Under 18s
    see above re age restrictions. If a 18 year old or under has relevant experience and skills we will consider their application.
  • Training Provided
    We have access to training providers who can help with development of skills if required.
  • Volunteer Induction
    We are happy to meet with any interested candidate to discuss the role further.
  • Volunteer Policy
    This is available on our website
  • Volunteers Covered By Insurance
    We have Public Liability insurance
  • Written Role Description
    As our roles are flexible, they are not limited by a specific job description.

When can I volunteer?

Slot Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes Yes Yes
Afternoon Yes Yes Yes Yes Yes Yes Yes
Evening Yes Yes Yes Yes Yes Yes Yes

Availability Details

We hold a formal committee meeting via ZOOM once a month to review our objectives and plan progress, these are on a Thursday. We also run talks and events throughout the year. These could be daytime or evening events. Not all committee members take part in all of these, but generally everyone will work between meetings to ensure our work is successful. We meet with the council on a quarterly basis; committee members attend these meetings as appropriate e.g the Administrator/ secretary would be asked to attend if possible.

Location

This opportunity can be carried out whilst working from home.

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